Skip to content
EN
Create account

For wedding coordinators, agencies and venues

One appfor the whole wedding team.

Guests, seating, menus, rooms and the timeline in one project. Each area builds on information already there.

Create account
Wedding seating plan: barn floor plan with tables, guests without a table, and meal totals
Who has not replied yetThomas has not replied yetDietary restrictions directly on the guest record
Seating plan on a phone: barn floor plan and meal totals
Dietary restrictions directly on the guest record
Guest Alice Carter with a nut-related dietary restriction

Try it

One guest response. Counts update automatically.

Thomas ClarkeAwaiting RSVPHow does a guest respond?

Where the response appears

  1. Guests78attending
  2. Seating5awaiting RSVP
  3. Kitchen78portions from RSVP

The RSVP form response is saved after approval.

Detailed counts and explanations

  1. Guest listAfter approval

    Awaiting RSVPattending 78 · awaiting response 5

  2. Seating plan

    Awaiting RSVP: 5

    Thomas is among unseated guests and has not replied yet.

  3. Kitchen documentPDF

    • Meat63
    • Vegetarian7
    • Dětské6
    • Veganské2

    Portions for everyone attending, including unseated guests.

In the app, no one has to copy the response or recalculate the totals. At a real wedding, the guest replies through the RSVP form and you or the client approve their response. You can record a phone response directly in the guest list.

In the app, no one has to copy the response or recalculate the totals. At a real wedding, the guest replies through the RSVP form and you or the client approve their response. You can record a phone response directly in the guest list.

Guest list

After approval
Thomas ClarkeAwaiting RSVPno menu
attending
78
awaiting a response
5

Seating plan

Awaiting RSVP: 5

Unseated guests

Thomas Clarke

Thomas is among unseated guests and has not replied yet.

Kitchen document

PDF
  • Meat63
  • Vegetarian7
  • Dětské6
  • Veganské2

RSVP portions for all 78 guests attending, including those without a table yet.

Documents

Documents for everyone working on the wedding.

Every vendor, service staff and reception receive their own document from the same wedding. No copying to another spreadsheet.

Timeline – DJ James Bennett

Emily & James · Dec 25 – 27, 2026

Day 2 – Saturday, December 26, 202612 of 22 items for the day

  1. 08:00–11:00The couple's morning preparationsUpstairs preparation roomWho: Charlotte Taylor Photo, Milestone Coordination
  2. 12:15–12:30Ceremony sound and microphone checkInternalCourtyard under the ash treeWho: DJ James Bennett, Milestone Coordination
  3. 12:30–13:45Welcome drinks and guest arrival · Welcome menuCourtyard under the ash treeWho: Ash Grove Kitchen, Ash Grove Estate
  4. 13:45–14:00Guests move to the ceremonyCourtyard under the ash treeWho: Milestone Coordination
  5. 14:00–14:30CeremonyCourtyard under the ash treeWho: DJ James Bennett, Charlotte Taylor Photo, Meadow Atelier
  6. 14:30–15:30Congratulations and group photosCourtyard and orchardWho: Charlotte Taylor Photo, Milestone Coordination
  7. 16:30–18:45Wedding mealBarnWho: Ash Grove Kitchen, Ash Grove Estate
  8. 18:50–19:30Barn reset after the wedding mealInternalBarnWho: Ash Grove Estate, DJ James Bennett, Milestone Coordination
  9. 20:00–20:30Cake and dessert tableBarn / terraceWho: Bluebell Bakery, Milestone Coordination
  10. 20:30First danceBarnWho: DJ James Bennett, Charlotte Taylor Photo
  11. 22:30–23:45Evening buffetTavern and terraceWho: Ash Grove Kitchen, Ash Grove Estate
  12. 01:45–02:00Bar closing and noise cutoffInternalTavern / courtyardWho: Ash Grove Estate, DJ James Bennett, Milestone Coordination

Timeline for

DJ James Bennett: 12 of 22 items in the day: 9 shared and 3 internal assigned to them.

PDF · 5 pages
Aerial view of Grand Farma Michael

Planning weddings at Grand Farma Michael

„Finally, I have one place where I can handle practically all the wedding planning.“

Natálie ŠtěpánkováWedding coordinator, Grand Farma Michael
Natálie’s full review

„…I can create a personalised website for guests in no time, and it’s easy to keep everything up to date. I have the guests, meal choices, seating plan, rooming list and other important information in one place. Everything is clear and personalised, and it really saves me a lot of time. Great app!“

What they use in Kruspin

  • Guest website
  • Guests
  • Seating plan
  • Meal choices
  • Rooming list

How it all connects

Five wedding areas in one project.

Select a section to see what you can do there and where it takes effect.

Guests and RSVP

Record a phone response directly on the guest record.

Appears in: Counts above the list update: how many guests are attending and how many have not replied.

Guests and RSVP
Guest list on a phone: response, guest group and tags for each guest

Seating plan

Seat the guest at a table on the venue floor plan.

Appears in: Their seat shows the menu and dietary restrictions. Service staff receive the table with seat numbers and meals.

Seating plan
Seating plan tables with guest names at individual seats

Budget

Schedule the vendor payment with a due date.

Appears in: Above the payment plan, see how much is paid and how much remains. Overdue payments appear at the top.

Budget template
Budget on a phone: total, paid, remaining and the first payment in the plan

Accommodation

Assign the guest to a room.

Appears in: See occupancy night by night. Reception gets a rooming list from the same information.

Accommodation and rooming list
Accommodation on a phone

Timeline

Mark the timeline item as internal.

Appears in: The client cannot see it. A vendor receives it only if assigned to the item.

Wedding timeline
Timeline on a phone

Part 1 of 5: Guests and RSVP

Guest list with attendance, contact details and guest groups
Seating plan with guests at tables, alerts for missing responses and meal totals
Wedding budget: total, paid and remaining, with a payment plan below and an overdue payment at the top
Rooming list by night and guest assignment with table numbers
The day's timeline with times, vendors, locations and internal notes

Team and client

The team knows what comes next. The client sees what they should.

Tasks by time until the wedding

Every task shows its deadline, status, priority and responsible person. Internal tasks stay with the team; client and shared tasks are also visible to the couple.

Tasks grouped by time until the wedding, with status, priority, deadline and responsible people

On site from your phone

On the wedding day, the timeline is on your phone: the time, location and who is responsible for each item.

Wedding day timeline on a phone: time, schedule item, vendors and location

Guest website using the same details

Schedule, venue and RSVP form. Responses are saved to the guest list after approval.

Guest website
Guest website editor showing Emily & James's wedding homepage preview

Your own templates for future weddings

Save task lists, timelines and RSVP questions once, then choose what you need for the next wedding.

Templates
Templates in the app: task lists by months before the wedding and timelines with previews

Everything in Kruspin

Five areas form the core. The whole agency surrounds them.

Groups follow the order of wedding work, with the team and agency below. Circle size reflects how many areas a group has. Select a group to see what you enter and what it produces.

From the first inquiry to the rooming list for reception. Work otherwise spread across spreadsheets, forms, emails and a calendar has its place in Kruspin.

app areas
32
groups of people you work with
5
app and website languages
10

Frequently asked questions

Before you start.

Did not find an answer? Write to us through the page support.

Who is Kruspin for?

For coordinators, agencies and venues that plan and run weddings. It helps teams work together on guests, tasks, timelines and vendor documents.

What does the client see?

The client sees only their wedding: overview, guests and RSVP, timeline, food and drinks, decorations, tasks assigned to them and shared content. They seat guests at tables and assign rooms themselves. They see financial items, prices and payments, but cannot change them. Internal tasks and timeline items stay with your team.

How do we start?

Enter your email address, accept the terms and verify your email with a six-digit code. No password needed. While you add your first name, last name, phone number, language and currency, we will set up the app with Emily and James's wedding from this page. Try everything on that wedding, then create your first one. Add venues, vendors and templates when you need them.

Can we use our own templates?

Yes. Save task lists, timelines, RSVP questions and other supported materials for future projects. When applying them, choose the parts you need and adapt them to the wedding.

How do we share documents with others?

Prepare the document from wedding data, review it and print it as a PDF or send it by link. The PDF uses the data at the time you create it; after a change, create a new one.

Plan your next wedding in one app.

After signing up, you get your own app with Emily & James's wedding from this page. Try guests, seating and documents, then create your first wedding.

Create accountExplore the product