Wedding day timeline
Wedding day timeline with times.
An example day with a ceremony at 14:00, buffers between blocks and the easiest places for delays: preparations, congratulations, room resets and weather decisions.
Simplified demo: Emily & James's wedding day, Ash Grove Estate
Ceremony ve 14:00, preparations from 8:00. Po 22:00, v době nočního klidu: teplý raut, čepení nebo jiný program.
Only this guide calculates shifts and buffers. In the app timeline, edit each item's time separately.
The whole day item by itemExample day
An example day built around the ceremony.
A courtyard ceremony, wedding meal in the barn, then an evening bar and hot buffet. Choose the ceremony time and the other items move with it. Confirm preparation, photo and travel times with the people responsible.
Simplified demo: Emily & James's day, ceremony ve 14:00, on time. Change the ceremony time or delay
| Time | Schedule |
|---|---|
| 8:00–11:00 | The couple gets ready, with the photographer there. |
| 8:30 | Flowers and ceremony aisle setup. |
| 11:30 | Wet-weather decision: ceremony outside or in the barn. One designated person decides and informs vendors. |
| 12:15 | Ceremony sound and microphone check. |
| 12:30 | Guest arrival and welcome drink. |
| 13:45 | Guests move to the ceremony and take their seats. |
| 14:00 | Ceremony. Confirm its duration with the officiant. |
| 14:30–15:30 | Congratulations and group photos. |
| 15:30–16:30 | Couple portraits; a break for guests. |
| 16:30–18:45 | Wedding meal: toast, starter, soup, main course and speeches. |
| 18:50–19:30 | Barn reset from dining to dancing. Guests are outside or at the bar meanwhile. |
| 20:00 | Cake. |
| 20:30 | First dance. |
| 21:00 | Evening bar. |
| 22:00 Quiet hours begin (§ 5(7) of the Act on Certain Offences). Discuss outdoor music with the venue; the municipality may set exceptions by local ordinance. | |
| 22:30 | Hot buffet. |
| around midnight | The traditional bridal headdress ritual, or another activity if you want one. |
Only this guide calculates shifts and delays; nothing is saved.
An earlier ceremony
An earlier ceremony. With a ceremony at 12:00, the wedding meal starts at 14:30 and cake at 18:00. If the evening ends at the same time as with a 14:00 ceremony, the day is two hours longer and needs an afternoon break for guests and the couple. A later ceremony pushes the hot buffet and evening activities into nighttime quiet hours.
Steps
How to build the timeline.
Fixed points first, then transitions and buffers, and finally people. The timeline is ready only when you know who is responsible for every row.
Enter the fixed points
The ceremony time confirmed by the registry office or parish, meal times agreed with the kitchen, and when music ends under the venue contract. Build everything else around them.
Allow buffers between blocks
Moving guests, congratulations and group photos take longer than they seem. Allow 15 to 30 minutes between blocks depending on guest count and distance. Without buffers, a ceremony delay carries through to the evening.
Use a list for group photos
Give the group list (bride's family, groom's family, witnesses, friends) to the photographer and one person who gathers the groups. At a large wedding, you can move congratulations to the tables.
Light and sunset
For couple portraits, check sunset for the specific date and location. Summer evening light comes after the wedding meal; in winter, it is already dark in the afternoon.
A person and location for every item
Who seats guests, who cues the music, who tells the kitchen about a delay. No one watches an unnamed item on the wedding day.
Wet-weather plan with a fixed decision time
Where the ceremony moves and who decides. Set a firm decision time, such as two and a half hours before the ceremony, so equipment and decorations can be moved. For a civil ceremony outside the ceremony hall, discuss the backup location with the registry office too.
Evening and nighttime quiet hours
Czech law sets nighttime quiet hours from 22:00 to 6:00, with exceptions a municipality may set by ordinance (Section 5(7) of the Act on Certain Misdemeanors). Discuss outdoor music after ten with the venue in advance, and record when activities move indoors in the timeline.
Timeline in the Kruspin app
One timeline, a version for everyone.
Timeline items have a time, location, vendor and note. Each vendor receives their own timeline with the relevant information from one plan.
Time, schedule, vendors, location
The “Ceremony sound and microphone check, 12:15–12:30” row also holds the location, vendors and a team note.
Internal only or also for the client
Mark operational items such as the barn reset or bar handover to the evening shift “Internal only”. The client sees only the schedule you make available.
A separate vendor timeline
The DJ's document includes the client-visible schedule plus internal items assigned to the DJ. It excludes other vendors' internal notes and prices.
Several days in one plan
Friday, Saturday and Sunday in one timeline, as a list by day or in the calendar.
What you will find in the app
Time, schedule, vendors, location
The “Ceremony sound and microphone check, 12:15–12:30” row also holds the location, vendors and a team note.
Internal only or also for the client
Mark operational items such as the barn reset or bar handover to the evening shift “Internal only”. The client sees only the schedule you make available.
A separate vendor timeline
The DJ's document includes the client-visible schedule plus internal items assigned to the DJ. It excludes other vendors' internal notes and prices.
Several days in one plan
Friday, Saturday and Sunday in one timeline, as a list by day or in the calendar.
Continue planning
You do not have to run the day yourselves.
Wedding coordinators
Coordinators by region or wedding venue; send one inquiry to your selection.
Wedding planningWhat to tackle first and what can wait, from the date to the wedding day.
Planning your own wedding? Your coordinator or wedding venue invites you to the app.
Writing timelines for vendors? Kruspin for wedding coordinators
Frequently asked questions
The day's timeline in practice.
Did not find an answer? Write to us through the page support.
Who manages the timeline on the wedding day?
One person: the coordinator or a designated witness or friend. They need contact details for every vendor and the current timeline, not the one on the invitation.