Tools
From RSVP to tables, rooms and documents.
Once approved, a guest's response is saved directly to their record. Tables, rooms and vendor documents then use the same guest list.
Joshua Mitchell
the Mitchells · Emily & James's wedding
Simplified demo
- Attendance
- Awaiting RSVP
- Menu
- —
- Dietary restrictions
- —
- A seat at the table
- Unseated
- Friday
- Needs attention
- Saturday
- Needs attention
Joshua responds and you approve his response
Responses awaiting approval · team or client
Joshua's response appears here after submission. It is saved to the guest list only after approval.
The full example as text
- Response. Check Joshua Mitchell fills in the form through a shared link. His response waits under Responses awaiting approval. Joshua is already on the list, so it is marked Needs review and the matching name preselects the guest. Existing guest list details remain until approval. Automatically After approval, Joshua's record has attendance, menu and dietary restrictions. The seating plan, service document and kitchen counts then use his response.
- Venue. Manual Joshua is in the unseated list with a dot in his menu color; seat him in available seat 6 at table 5 in the barn. If a seated guest replies Not attending, they stay at the table, the service document flags RSVP Not attending, and you free the seat.
- Rooms. Manual Assign a room separately for Friday and Saturday. A full room cannot accept another guest. The room stays assigned until you remove it.
- Documents. Export Service staff get names, meals and dietary restrictions at each seat; the kitchen gets menu and dietary restriction counts without names; reception gets arrivals, room changes and departures. Print documents as PDFs or send them by link.
Route
Follow one guest response.
Follow it with Joshua Mitchell above. Each stop has its own page explaining the full tool.
Guests and RSVP
The guest confirms attendance, chooses the meat menu and enters gluten-free as a dietary restriction. Once approved, the response is saved to their guest record.
Seating plan
In the unseated list, the guest has a dot in their menu color. Place them in an available seat and see their dietary restrictions directly on their record.
Accommodation and rooming list
Assign a room for each night they are staying. Until every night is assigned, the guest appears under Needs attention.
Wedding timeline
Each vendor gets their own timeline, venue service staff get menus and dietary restrictions, and reception gets rooms by night. Send a printable PDF or a link.
Guest website
The RSVP form can also appear on the guest website. Responses await approval just like any others.
Next step
See whether Kruspin fits your work.
Software for wedding coordinators
Six things to check when choosing software, each with an example from the app.
Guests and RSVPStart at the first stop: a guest response waiting for your approval.
Try it on Emily & James's wedding.
After signing up, you will find their wedding in the app with 86 guests, tables, rooms and a timeline. Explore where a guest's response appears.
Questions
Common questions about the tools.
Did not find an answer? Write to us through the page support.
Do I have to use every tool?
No. RSVP works without a published guest website, and you can turn accommodation off for a wedding while keeping its saved data. Start using another tool when you need it.
What do guests see?
Only the RSVP form and the guest website, if you publish it. Build the website schedule from the timeline; the app does not offer internal items for you to add.
What does the client see?
The client edits the guest list and RSVP, assigns guests to tables and rooms, and reads the timeline. They do not see the team's internal notes or internal timeline items.
Can I start from a template?
Yes. Add a timeline, RSVP questions, or venues with seating and table layouts to a new wedding from a template, then edit them.